Sherborne Bradford Abbas Camera Club
Privacy Notice

Contact Details:   sbaccsecretary01@gmail.com

Introduction

Sherborne Bradford Abbas Camera Club (SBACC) is committed to protecting the privacy and security of its members’ personal data. In accordance with the General Data Protection Regulation (GDPR), this statement outlines how we collect, use, store, and protect personal information.  At all times the club endeavours to ensure transparency, accountability, and respect for privacy.

Why Do We Collect Information?

To benefit the member, their membership, and for administrative purposes.

What Information Do We Collect?

We collect or use the following personal information:

  • Name
  • Contact details (such as address, telephone number, and email address)
  • Membership status and history
  • Images or photographs supplied by members or taken during club activities (where consent has been given)
  • Payment records (for membership fees, event participation, etc.)

Lawful Bases For Use Of Information

Consent:  having read all the relevant information you have given your consent. You do have the right to withdraw your consent at any time.

Legitimate interests:  information is collected to benefit you, SBACC or someone else connected to club activities.  All your data protection rights apply.

Personal data collected by SBACC may be used in the following circumstances:

  • Administration of the club membership and operations

Communicating with members regarding club news, events, and activities:

  • Organising and managing competitions (the use of PhotoEntry only requires name and email address to be provided), exhibitions, and other club functions
  • Maintaining records of participation and achievements
  • Processing payments and maintaining financial records
  • Ensuring compliance with club rules and regulations

Sensitive information, such as photographs that may identify individuals, will only be used with explicit consent.

Sharing Data

SBACC will never sell personal information to third parties or share it with any marketing organisation. Data may be shared in the following limited circumstances:

  • With committee members who require access for the administration of club activities;
  • With third-party service providers (such as email management systems, payment processors or web-based applications for competitions) solely for the purpose of facilitating club activities;
  • When required by law or for compliance with legal obligations.

All third-party services are required to comply with GDPR and maintain appropriate safeguards.

Data Security and Retention

SBACC implements appropriate technical and organisational measures to protect against unauthorised access, loss, or destruction of data. Data is retained only for as long as necessary to fulfil the purpose for which it was collected or to meet legal obligations.  When a member leaves the club, their data will be deleted within a year, unless retention is required for accountancy or legal reasons.

Rights Under GDPR

As a member, you have the following rights under GDPR:

  • to be informed about how your data is being used
  • to access your personal data
  • to rectify inaccurate or incomplete data
  • to have your data erased (“right to be forgotten”), subject to legal requirements
  • to restrict or object to processing
  • to data portability
  • to withdraw consent at any time (where consent is the basis for processing)
  • to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been infringed

To exercise these rights, members should contact the Club Secretary in writing using the contact details at the top of this privacy notice.  We endeavour to respond to all requests within one month.

Consent and Transparency

Upon joining SBACC, members will be asked to provide consent for the collection and processing of their personal information. Consent may be withdrawn at any time, though this could affect your ability to participate in some club activities.

We continually review and update our data protection practices to ensure ongoing compliance and to reflect changes in legislation. Any updates to this statement will be communicated to members and a copy placed on the SBACC website.

Contact Information

Any questions or concerns about personal data or this statement, should be made to the Club Secretary using the contact details at the top of this privacy notice.

If you wish to make a complaint or remain unhappy with how your data has been used after raising a complaint with SBACC, you can also complain to the Information Commissioner’s Office at:

Wycliffe House
Water Lane
Wilmslow
Cheshire  SK9 5AF

Helpline 0303 123 1113

 

August 2025